Automated Business Mail Solution

Submit

Take the paper out of sending mail.

With no new software to learn or complicated uploads, Esker Mail Services removes the manual tasks associated with sending mail. Once generated, documents can be sent either from your desktop application, your ERP application (including SAP), or from your on-premises Esker solution to an Esker mail production facility through an authenticated, encrypted and secured connection.

Next step

Print

Print without delay.

Best-in-class printers ensure real-time printing via a single type of paper, eliminating the need to interrupt print jobs and calibrate the machines. Printing options include black and white, color, and single or double sided.

Ensure traceability and accurate delivery.

To guarantee the quality of production and real-time tracking, each document processed is tracked with a unique identifier (included in a bar code on each page). These bar codes ensure traceability, contain information specific to each particular document (e.g., number of pages, color, black or white, etc.), and guarantee the right document and the correct number of pages are processed and delivered to the appropriate parties.

Next step

Fold & Stuff

Meet country-specific requirements.

At each Esker production facility, mail and envelope size are adapted to meet local country requirements. Address block envelope positioning is also country specific (right side vs. left side).

Guarantee mail production accuracy.

Bar codes indicate which envelope should be used and ensures that each envelope contains the right number of pages. A second control verifies that all submitted documents are correctly produced.

Group multiple documents.

Different types of documents that need to be mailed to the same recipient can be grouped into a single envelope.

Next step

Stamp & Deliver

Benefit from least-cost routing and high-priority postage.

Esker is capable of processing mail when and where you need it thanks to its worldwide network of international mail production facilities (France, Spain, Belgium, U.K., U.S., Australia and Singapore) and partnerships with local postal services. These strategically located facilities allow customers to benefit from least-cost routing via the facility nearest to the recipient, as well as a significant reduction in mail delivery time. Additionally, high priority postage is used to provide the quickest delivery to the recipient.

Next step

Follow

Easily view status updates online.

At any point in the process, online access to status details of each individual piece of mail is available (e.g., what’s being printed, what’s being folded, what’s been handed off to the postal service, etc.). When integrated within your ERP, the mail status is fed into your business application.

Safely and securely archive sent documents.

Sent documents can be archived in a secure and dedicated infrastructure and accessible for up to 11 years to any authorized personnel from any location (access is secured using advanced login security policies). Your archived documents are always available, and a backup copy on digital media can also be requested.